SharePoint OfficeMap User Guide

Overview

OfficeMap is a brand new application for SharePoint 2013 that provides you with a great opportunity to create an interactive office map and search for your colleagues and various office items on the map. Just take a blueprint of your office and upload it to OfficeMap. Use the simple map objects to bind your colleagues and office items to the map in a few easy steps. Do a search on the office map!

The app workspace consists of the main menu, the search box, the map objects pane and the map view with the zoom sliders and the map navigator:




Demo limitations

In the OfficeMap Demo app you may create only 1 map with 3 company employees.

Setup

The OfficeMap app uses SharePoint 2013 User Profile Service to search for user profile properties that are displayed on the map. UPS must be configured and function properly.

Install and add the OfficeMap app to your site. Click to open it.

While the app administrator's password is not set, by default you log into the app as an app administrator. An app user may only open, view and search on the map. An app administrator in addition may create and manage maps.

In the main menu of the app click the Administrator - Set administrator password menu item. In the displayed dialog set the app administrator's password:





After the app administrator's password is set, by default you log into the app as an app user.  

NOTE. The app doesn't work in IE8. On Office 365 there is no access to User Profile Service therefore some user profile properties are not available in the app. For IE9 the Adobe Flash plug-in v. 9.0.24 or newer is required.

Creating a map

In the main menu click the Administrator - Log in as administrator menu item. In the displayed dialog enter the app administrator's password and log in as an app administrator:




Click the Map actions - New menu item. In the displayed dialog set a name for the map, select an image file of the map blueprint and upload it to the app:



The map will be displayed in the map view:




On the map objects pane select an object type and click on some point of the map to add the object there:


The selected object type is highlighted on the map objects pane. While the object type is selected, you can add new objects of that type by simply clicking on the map. To deselect the object type, click on it or select another object type.

You can drag-and-drop the object over the map and replace it at any time. 

The object actions are available in the context menu. Click the object on the map to open its context menu. The context menu provides actions specific to the selected object type.

Employee objects represent company employees. If you want to search for employees on the map, these objects must be assigned to company employees. To assign an Employee object to a company employee click the Assign menu item in the context menu:




In the displayed dialog enter the employee's name and click the Search button:




NOTE. The search is conducted in the User Information list of the site collection, where the app is installed.

Select the employee from the list and click the Assign button. The object will be assigned to the employee. In the context menu of the assigned object you can see the employee's user profile properties:




NOTE. If an employee doesn't have a user profile some properties will not be available in the context menu.

Use the Unassign menu item to unassign the object from the employee. The Reassign menu item is used to assign the object to another employee. To remove the object from the map, click the Remove menu item.

Office item objects represent company commonly used office items. If you want to search for certain office items on the map, these objects must be entitled. To entitle an Office item object, click the Entitle menu item in the context menu:




In the displayed dialog enter the name of the office item and click the Entitle button:




The object will be entitled. In the context menu of the entitiled object you can see its name:



You can rename the object via the Entitle menu item. To remove the object from the map, click the Remove menu item.

Click Map actions - Save to save the map.

Using a map


Click Map actions - Open. In the displayed dialog you can see a list of saved maps with a preview. Select a map from the list and click the Open button:


The map will be displayed in the map view. The minimized image of the map is displayed in the map navigator:



Use it to quickly navigate on the map. Click Settings - Show map navigator to turn  it on/off.

You can drag-and-drop the map to browse it and zoom the map and its objects via the zoom sliders:




Use the search box to search for company employees and commonly used office items. Select the object type from the dropdown list of the search box and enter an employee or an office item name. The map will be centered on the found object and it will be highlighted:



You can also search for office items (whether or not they are entitled) by category (object type name). For example, assuming that you are searching for some Cooler, type 'Cooler' in the search box and click the Find button. The map will be centered on the nearest found Cooler to the current (before the search) map positionIf an office item is not found by name, the search engine will use the search query as an item category and will try to find the item by category.

In the context menu of the found object you can see its properties.

You can remove all map objects, rename or delete the map via the Map actions appropriate menu items.


Technical support

Please feel free to contact us at cronalabs@gmail.com

3 comments:

  1. Possible to edit the field?
    Hide or amend fields?

    ReplyDelete
    Replies
    1. I know your post has been a while ago but did you every find a way to edit/hide/amend?

      Delete
  2. Is this app still receiving support and updates?

    ReplyDelete